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Calendars & Appointments

One Time Link

Learn how to create and share a one-time link for GHL Customer Care calendars. Send single-use booking access to contacts and manage calendar sharing securely.

2 min read385 words3 explained imagesUpdated Tue, 17 Mar at 7:22 AM
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In This Article

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Workflow Action for Generating One Time Link

A One Time Link is a unique scheduling link to your calendar, designed to automatically expire once an appointment has been scheduled.Unlike the permanent link or the scheduling link, a One Time Link offers a one time access to your calendar. 

  • One Time Links are valuable across businesses, particularly for individuals who prefer not to share their entire calendar. 
  • These links automatically expire after each booking, giving you more control over your availability and preventing unwanted bookings. 
  • Once someone uses the link to book time with you, they can't do it again unless you give them a new link. 
  • This also prevents attendees from sharing your availability with people you don't know.

A one-time link is easier to access directly from the calendar header. Using the Share option from the calendar screen helps you create a single-use booking link without navigating away from setup.

1. Open your sub-account.

2. Go to Settings.

3. Click Calendars.

4. Open the calendar you want to use.

5. In the top-right corner, click Share.

6. Select One-Time Link.

7. Copy the generated link and send it to your contact.

A one-time link expires after a booking is completed, which helps you control access to the calendar.

Note: You can now access the Scheduling Link, Permanent Link, One Time Link and Embed Code from the "Share" option in Calendar Settings
How to Share a One Time Link? (image 1 of 3) What this shows Note: You can now access the Scheduling Link, Permanent Link, One Time Link and Embed Code from the "Share" option in Calendar Settings What this shows Illustrates the "How to Share a One Time Link?" section of "One Time Link". This screenshot appears in the "How to Share a One Time Link?" section of "One Time Link". The text alongside this image reads: Note: You can now access the Scheduling Link, Permanent Link, One Time Link and Embed Code from the "Share" option in Calendar Settings. Immediately after, the guide continues: In the sharing options, locate the "One Time Link" tab. Image 1 of 3 What this coversNote: You can now access the Scheduling Link, Permanent Link, One Time Link and Embed Code from the "Share" option in Calendar Settings
Buttons and menus referenced SettingsCalendarsShareOne-Time Link
Next stepIn the sharing options, locate the "One Time Link" tab.
All 2 steps in this procedure
  1. Click on "Copy" to easily copy & paste the One Time Link wherever needed.
  2. To create a new link, click on the "Generate New Link" option to obtain a fresh URL.
  • In the sharing options, locate the "One Time Link" tab.
How to Share a One Time Link? (image 2 of 3) What this shows In the sharing options, locate the "One Time Link" tab. What this shows Illustrates the "How to Share a One Time Link?" section of "One Time Link". This screenshot appears in the "How to Share a One Time Link?" section of "One Time Link". The text alongside this image reads: In the sharing options, locate the "One Time Link" tab. Immediately after, the guide continues: Click on "Copy" to easily copy & paste the One Time Link wherever needed. To create a new link, click on the "Generate New Link" option to obtain a fresh URL. Image 2 of 3 What this coversIn the sharing options, locate the "One Time Link" tab.
Buttons and menus referenced SettingsCalendarsShareOne-Time Link
Next stepClick on "Copy" to easily copy & paste the One Time Link wherever needed. To create a new link, click on the "Generate New Link" option to obtain a fresh URL.
All 2 steps in this procedure
  1. Click on "Copy" to easily copy & paste the One Time Link wherever needed.
  2. To create a new link, click on the "Generate New Link" option to obtain a fresh URL.
  • Click on "Copy" to easily copy & paste the One Time Link wherever needed.
  • To create a new link, click on the "Generate New Link" option to obtain a fresh URL.

What Happens After Booking

When a booking is made and the link expires, if someone attempts to schedule another appointment using the same link, they will be prompted to contact the owner as the link has already expired. This ensures that only valid and current links are used for scheduling purposes.

What Happens After Booking (image 3 of 3) What this shows When a booking is made and the link expires, if someone attempts to schedule another appointment using the same link, they will be… What this shows Illustrates the "What Happens After Booking" section of "One Time Link". This screenshot appears in the "What Happens After Booking" section of "One Time Link". The text alongside this image reads: When a booking is made and the link expires, if someone attempts to schedule another appointment using the same link, they will be prompted to contact the owner as the link has already expired. This ensures that only valid and current links are used for scheduling purposes. Image 3 of 3 What this coversWhen a booking is made and the link expires, if someone attempts to schedule another appointment using the same link, they will be prompted to contact the owner as the link has already expired. This ensures that only valid and current links are used for scheduling purposes.

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