# Export Issued Certificates as CSV

> This article will walk you through how to export your issued certificates as a CSV file! You can select a custom date range, download up to 500…

- Source: https://docs.ghlcustomercare.com/docs/certificates/issue-certificates/export-issued-certificates-as-csv
- Section: Certificates / Issue Certificates
- Reading time: 2 min
- Modified on Thu, 5 Jun, 2025 at 1:15 PM

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This article will walk you through how to export your issued certificates as a CSV file! You can select a custom date range, download up to 500 certificates instantly, or receive them by email if you’re exporting a larger batch. Perfect for auditing or syncing certificate data with other tools!

**TABLE OF CONTENTS**

-   [What is Certificate Exporting?](#what-is-certificate-exporting)
-   [Key Benefits of Exporting Issued Certificates](#key-benefits-of-exporting-issued-certificates)
-   [How to Export Certificates as a CSV File](#how-to-export-certificates-as-a-csv-file)
-   [Export Logic & Delivery Rules](#export-logic-and-delivery-rules)
-   [Frequently Asked Questions](#frequently-asked-questions)

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# **What is Certificate Exporting?**

Certificate exporting allows users to download issued certificate records in bulk as a **CSV file**, complete with metadata such as recipient name, email, date issued, and certificate ID. This is ideal for teams managing training completions, course certifications, or audits.

## **Key Benefits of Exporting Issued Certificates**

Easily access and manage your certificate data by exporting it to CSV format. Here’s why it’s useful:

-   Export up to 500 certificates instantly via in-app download
    
-   Automatically receive CSV by email if over 500 certificates
    
-   Filter by custom date ranges to narrow results
    
-   Use exports for compliance, analytics, or integrations
    
-   CSV format is universally accepted and easy to manipulate
    
-   Streamline reporting or sync with external LMS tools
    

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## **How to Export Certificates as a CSV File**

Exporting your certificate data is simple and flexible. Here’s how to do it:

1.  Navigate to the **“Issued Certificates”** section of your Certificates app.
    
2.  Click the **Export CSV** button located at the top right corner.
    
3.  A **date range filter** will appear — select the desired time period for the certificates you want to export.
    
4.  Click **Confirm Export** to begin.
    

-   If your export contains **fewer than 500 certificates**, the CSV file will download immediately to your device.
    
-   If the export includes **more than 500 certificates**, you’ll see a message indicating that the file will be emailed to your **login email address** when it’s ready.
    

## **Export Logic & Delivery Rules**

Understanding how certificate export works helps avoid confusion and ensures smooth operation when handling large data sets.

-   **< 500 Certificates**: CSV downloads immediately in-browser.
    
-   **\> 500 Certificates**: CSV is emailed to the logged-in user.
    
-   **Email Subject Line**: “Your Certificate Export is Ready”
    
-   **Link Expiration**: The download link in the email is valid for **24 hours** only.
    
-   **Date Range Required**: Users must select a date range before exporting to define the export boundaries.
    

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## **Frequently Asked Questions**

**Q: Can I export certificates without filtering by date?**

No. A date range is mandatory to limit the dataset and optimize performance.

**Q: Where will the CSV file be sent?**

If the export exceeds 500 certificates, the CSV will be emailed to the email address associated with your GHL Customer Care account.

**Q: How long is the CSV download link valid?**

The emailed download link is valid for **24 hours**.

**Q: What data is included in the CSV export?**

The export includes: Full Name, Email Address, Certificate ID, Date Issued, and optionally, Course Name or Tags (if configured).

**Q: Can I re-download a previous export?**

No. You must re-export using the same date range if the original link expires.

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### **Next Steps**

-   Haven’t issued any certificates yet? \[Learn how to issue certificates\].
    
-   Want to automate certificate delivery? \[Explore workflow triggers for certificates\].
    
-   Need branding customization? \[Use SmartDocs to create styled certificate templates\].

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Documentation for GHL Customer Care. Support: support@ghlcustomercare.com